Turns each new recording into a Notion page holding its summary and transcript, and never files the same one twice.
Uses
Fireflies.ai
Notion
OpenAI
File recordings in Notion as summaries and transcripts
Run every 6 hours.Run every 6 hours.
Set notionDatabaseId to blank.Set notionDatabaseId to blank.Set maxRecordings to 5.Set maxRecordings to 5.Set maxTranscriptLines to 60.Set maxTranscriptLines to 60.
Trim notionDatabaseId and save it as databaseId.Trim notionDatabaseId and save it as databaseId.
Set lineBudget to maxTranscriptLines multiplied by 1.Set lineBudget to maxTranscriptLines multiplied by 1.
If lineBudget is greater than 80If lineBudget is greater than 80Yes
Change lineBudget to 80.Change lineBudget to 80.No
No steps
If lineBudget is less than 1If lineBudget is less than 1Yes
Change lineBudget to 1.Change lineBudget to 1.No
No steps
Set recordingLimit to maxRecordings multiplied by 1.Set recordingLimit to maxRecordings multiplied by 1.If recordingLimit is greater than 25If recordingLimit is greater than 25Yes
Change recordingLimit to 25.Change recordingLimit to 25.No
No steps
If recordingLimit is less than 1If recordingLimit is less than 1Yes
Change recordingLimit to 1.Change recordingLimit to 1.No
No steps
Fireflies.aiList Fireflies meetings. Save it as recordings.List Fireflies meetings. Save it as recordings.Set filed to 0.Set filed to 0.Set skipped to 0.Set skipped to 0.
For each recording in recordings.meetings:For each recording in recordings.meetings:If filed is greater than or equal to recordingLimitIf filed is greater than or equal to recordingLimitYes
Stop repeating.Stop repeating.No
No steps
Trim recording.id and save it as recordingId.Trim recording.id and save it as recordingId.If recordingId is empty or recordingId is nullIf recordingId is empty or recordingId is nullYes
Add 1 to skipped.Add 1 to skipped.
Show in the output: A recording came back with no id, so it was skipped..Show in the output: A recording came back with no id, so it was skipped..Skip to the next item.Skip to the next item.No
No steps
Set marker to [ref: recordingId].Set marker to [ref: recordingId].Trim recording.title and save it as recordingTitle.Trim recording.title and save it as recordingTitle.If recordingTitle is empty or recordingTitle is nullIf recordingTitle is empty or recordingTitle is nullYes
Change recordingTitle to Untitled recording.Change recordingTitle to Untitled recording.No
No steps
Set filedAlready to false.Set filedAlready to false.Set dedupeChecked to false.Set dedupeChecked to false.Set existingPages to an empty list.Set existingPages to an empty list.
If a step below fails, save the error as searchErrorIf a step below fails, save the error as searchErrorTry
Change existingPages to the pages from the Notion “Search pages” step.Change existingPages to the pages from the Notion “Search pages” step.Change dedupeChecked to true.Change dedupeChecked to true.On error
Show in the output: Could not check Notion for an existing page for recordingTitle, so it was left for the next run.Show in the output: Could not check Notion for an existing page for recordingTitle, so it was left for the next run.If dedupeChecked is noIf dedupeChecked is noYes
Add 1 to skipped.Add 1 to skipped.Skip to the next item.Skip to the next item.No
No steps
For each existingPage in existingPages:For each existingPage in existingPages:If existingPage.title contains marker (ignoring case)If existingPage.title contains marker (ignoring case)Yes
Change filedAlready to true.Change filedAlready to true.Stop repeating.Stop repeating.No
No steps
If filedAlready is yesIf filedAlready is yesYes
Skip to the next item.Skip to the next item.No
No steps
Set transcriptText to blank.Set transcriptText to blank.Set recordingLink to blank.Set recordingLink to blank.Set recordedOn to blank.Set recordedOn to blank.If a step below fails, save the error as transcriptErrorIf a step below fails, save the error as transcriptErrorTry
Fireflies.aiGet transcript for meeting recordingId. Save it as transcript.Get transcript for meeting recordingId. Save it as transcript.Trim transcript.text and save it as transcriptText.Trim transcript.text and save it as transcriptText.Trim transcript.transcript_url and save it as recordingLink.Trim transcript.transcript_url and save it as recordingLink.Trim transcript.date and save it as recordedOn.Trim transcript.date and save it as recordedOn.On error
Show in the output: Could not read the transcript for recordingTitle, so nothing was filed for it.Show in the output: Could not read the transcript for recordingTitle, so nothing was filed for it.If transcriptText is empty or transcriptText is nullIf transcriptText is empty or transcriptText is nullYes
Add 1 to skipped.Add 1 to skipped.Show in the output: No transcript text came back for recordingTitle, so it was left for the next run.Show in the output: No transcript text came back for recordingTitle, so it was left for the next run.Skip to the next item.Skip to the next item.No
No steps
Set promptBody to Recording title: recordingTitleSet promptBody to Recording title: recordingTitle
Transcript:
.Set summaryPrompt to You are summarising one recorded conversation so it can be found again later.Set summaryPrompt to You are summarising one recorded conversation so it can be found again later.
Write three parts, in this order:
1. A two-sentence overview of what the conversation was about.
2. A line reading 'Key points:' followed by up to six short lines, one per point.
3. A line reading 'Follow-ups:' followed by the actions people agreed to, one per line, or the single line 'None stated.'
Rules you must follow:
- Use ONLY what the transcript below says. Do not add any name, figure, date or fact that does not appear in it.
- Do not give advice, opinions or recommendations of your own.
- Write plain text. Do not use markdown, asterisks or hash marks.
promptBody@transcriptText truncated to 12000 characters using summary to blank.Set summary to blank.If a step below fails, save the error as summaryErrorIf a step below fails, save the error as summaryErrorTry
Trim the response text from the OpenAI “Ask OpenAI” step and save it as summary.Trim the response text from the OpenAI “Ask OpenAI” step and save it as summary.On error
Show in the output: Could not write a summary for recordingTitle, so nothing was filed for it.Show in the output: Could not write a summary for recordingTitle, so nothing was filed for it.If summary is empty or summary is nullIf summary is empty or summary is nullYes
Add 1 to skipped.Add 1 to skipped.Show in the output: No summary came back for recordingTitle, so it was left for the next run.Show in the output: No summary came back for recordingTitle, so it was left for the next run.Skip to the next item.Skip to the next item.No
No steps
Set recordedLabel to recordedOn.Set recordedLabel to recordedOn.If recordedLabel is empty or recordedLabel is nullIf recordedLabel is empty or recordedLabel is nullYes
Change recordedLabel to not stated.Change recordedLabel to not stated.No
No steps
Set linkLabel to recordingLink.Set linkLabel to recordingLink.If linkLabel is empty or linkLabel is nullIf linkLabel is empty or linkLabel is nullYes
Change linkLabel to not available.Change linkLabel to not available.No
No steps
Set blocks to an empty list.Set blocks to an empty list.
Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Set linesUsed to 0.Set linesUsed to 0.Set transcriptTruncated to false.Set transcriptTruncated to false.For each line in transcriptText split by a new line:For each line in transcriptText split by a new line:If linesUsed is greater than or equal to lineBudgetIf linesUsed is greater than or equal to lineBudgetYes
Change transcriptTruncated to true.Change transcriptTruncated to true.Stop repeating.Stop repeating.No
No steps
Trim line and save it as lineText.Trim line and save it as lineText.If lineText is emptyIf lineText is emptyYes
Skip to the next item.Skip to the next item.No
No steps
Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add 1 to linesUsed.Add 1 to linesUsed.If transcriptTruncated is yesIf transcriptTruncated is yesYes
Add a record of object, type, and paragraph to the end of blocks and save it as blocks.Add a record of object, type, and paragraph to the end of blocks and save it as blocks.No
No steps
Set pageTitle to recordingTitle truncated to 120 characters using marker.Set pageTitle to recordingTitle truncated to 120 characters using marker.If a step below fails, save the error as notionErrorIf a step below fails, save the error as notionErrorTry
NotionCreate the page pageTitle in databaseId.Create the page pageTitle in databaseId.Add 1 to filed.Add 1 to filed.On error
Add 1 to skipped.Add 1 to skipped.Show in the output: Notion would not accept the page for recordingTitle, so it was left for the next run.Show in the output: Notion would not accept the page for recordingTitle, so it was left for the next run.Show in the output: Filed filed recording(s) in Notion. Left for the next run: skipped.Show in the output: Filed filed recording(s) in Notion. Left for the next run: skipped.