Reimburses small expenses straight away, asks a manager to approve anything over $500, and updates the sheet and the employee.

EZEric Zeng · 1 workflow · Updated Nov 13, 2026

UsesGmailGoogle Sheets

Approve expenses from a Google Sheet

Google SheetsGoogle SheetsWhen a row is added to the spreadsheet. Save it as expense.When a row is added to the spreadsheet. Save it as expense.
ValuesManager's emailSet managerEmail to blank.
ValuesReimbursed unless a manager says noSet approved to true.
Decisions & LoopsIf expense.fields.Amount is greater than 500If expense.fields.Amount is greater than 500
Yes
ApprovalsAsk the manager to approveRequest approval: Approve expense.fields.Amount expense from expense.fields["Employee email"] Save it as decision. Who to ask: managerEmail Prepared by: expense.fields["Employee email"]expense.fields["Employee email"] is asking to be reimbursed expense.fields.Amount for expense.fields.Description.
ValuesChange approved to decision.approved.Change approved to decision.approved.
No
No steps
Decisions & LoopsReimbursed or RejectedUse Reimbursed if approved is yes, otherwise Rejected and save it as status.
Google SheetsSet the row's StatusSet Status: status on row expense.row_number of expense.sheet_name in expense.spreadsheet_url. Save it as marked.Google Sheets
GmailEmail the employeeSend an email to expense.fields["Employee email"]. Save it as emailed. Subject: Your expense: statusHi, Your expense for expense.fields.Description (expense.fields.Amount) has been marked status.Gmail