When someone books a Calendly meeting, adds new people to HubSpot and tells the sales channel who is coming and whether they are new.

RPRyan Peng · 1 workflow · Updated Nov 13, 2026

UsesCalendlyHubSpotSlack

Brief sales on every new booking

CalendlyCalendlyWhen a new event is scheduled. Save it as booking.When a new event is scheduled. Save it as booking.
HubSpotLook for them in HubSpotFind contacts matching booking.invitee_email. Save it as known.HubSpot
Decisions & LoopsIf known.total is 0If known.total is 0
Yes
HubSpotAdd them to HubSpotCreate the contact booking.invitee_email. Save it as added.HubSpot
SlackTell sales about the new leadSend message to channel. Save it as new_lead_note.:new: New lead booked: booking.invitee_name (booking.invitee_email) on booking.start_display. Added to HubSpot.Slack
No
SlackTell sales about the existing contactSend message to channel. Save it as existing_note.:calendar: booking.invitee_name from known.results[0].properties.company booked booking.start_display. Already in HubSpot.Slack